Bartomeo Property Management

What sets us apart?
We were Full Time Investors before we became Property Managers and learned how to manage properties by making mistakes with our properties, so, we don't make mistakes on yours. Unlike the vast majority of our industry, we didn't become real estate agents and stumble into property management. We intentionally self-managed for over a decade, targeted management for residential properties, and then got our licenses.

We are a full-service property management company that utilizes our proven systems, strategies, and experience to provide the highest levels of customer service while ensuring the maximum profitability for our owners. Our company culture revolves around continuous improvement and striving to increase value and reduce costs. Inquire today.

Marketing Your Property

Proper marketing of rental properties is extremely important because every day your property sits vacant, you are losing money.

In today's world 99% of the properties being rented start with an online search. People simply jump on google, or another website and go about their searches. That is why it’s so important for us to play ball with these big websites and get your properties on them.

Rather than just say “we advertise on a bunch of websites”, let us take a moment to explain how it actually works from an insider’s view.

Here are the main ways we market your property to reach different groups:

Multiple Listing Service (MLS) - For Agents

The MLS allows "Realtors" to list all properties for rent or sale which allows other realtors to see the information they need for their clients. The problem is potential renters don’t have access to it, so only those working with a rental agent would be able to see your property.
Third Party Data Pushers - For Tenants

These companies are incredibly useful because they syndicate the properties info out to all the big rental websites, such as Trulia, Hotpads, Apartments.com, Zillow, and about 100 others.
Qualified Tenant Lists - For Tenants

This is our own in-house list of tenants we have collected over time. When one of our properties comes up for rent, or you give us yours to manage, we send the properties to this group.
Social Media - For Tenants

There is a growing trend for potential tenants to utilize social media for their property searches. We market your property on Facebook, Instagram, and You Tube. The average American spends 80% of their internet time on social media and your property will be there for them to see.

Tenant Screening & Placement

There are many pieces to the property management puzzle but this is the most important. Tenant applications are processed online only after they have viewed the property and have been prescreened.

Our industry leading software does nationwide background checks including:

Credit
Sex offender
Criminal
Terrorist
Eviction
Felony

We verify income and employment and require prospective tenants make 2.5x the monthly rent We contact previous landlords/management companies for rental history Using this process, our eviction rate is under .1%.

Inspections, Security Deposits & Reports

One of the most difficult elements of being a Landlord is knowing how your property is being treated.

Here’s how it works:

When a property is ready to be marketed, we fill out a thorough inspection report accompanied with pictures so we know the exact condition of the property before a tenant moves in.
Once a tenant is placed, we advise them to take pictures of any problem areas and make maintenance request so we can get it fixed.
Upon the tenant vacating, we use the same type of report that we used a year prior (move-in inspection) and conduct a move out inspection, and of course, take pictures.
We compare the reports to determine what damages were caused by tenants. Most common, dirty carpets, not deep cleaning the house, nail holes, scuff marks, and leaving behind personal items.
Any items that are the tenant’s responsibility are deducted from their security deposits. The monetary amount deducted is based off estimates from vendors.

This process has proven to be the most effective and allows our clients to rest easy knowing we play a fair game in making sure damages are properly deducted, so their property can turn quickly and rent again.

Security deposit amounts are typically equal to the rental amount. All security deposits are handled following Florida State Law.

Maintenance Requests

One of the biggest concerns we hear from new owners is how poorly their old PM handled maintenance. Maintenance is normally where property owners get ripped off the most. Here’s some easy ways you can be ripped off without you knowing:

Have vendors do work, but create their own invoices that have markups you could never see. They normally skimming in our industry is 10% of the total bill.
Say things are broken, like a $5,000 A/C replacement, when they’re really working just fine, and pocket the money

Sadly, we see this stuff happen quite a bit. That’s why we’re set up with transparency.

Here is how we handle maintenance:

Tenants request all maintenance online and receive a response in 24 hrs or less.
Send our efficient maintenance technicians to the smaller repairs. This has increased customer service and lowered expenses since we implemented it.
Get several quotes on larger ticket jobs to get the best price, unless, we already have established pricing.
Require owner permission above an agreed upon dollar amount. This is written in our agreement, $500.
Over the years, we have developed great relationships with trustworthy vendors.
Use detailed reports for move in, renewal, and move out inspections along with high quality photos.
Monitor a 24/7 "after hours" phone for emergencies. This is for fires, flood, no water, no A/C, or plumbing issues. If the property or inhabitants are in danger, and we are unable to contact you, we will work on your behalf and send an emergency vendor.

We have a reputation of being easy to work with and paying our vendors quickly. The savings are always passed directly to you.

Rent Disbursements To Owner

Many new customers tell us how their old companies were inconsistent with disbursing their rent checks. To us, it’s unacceptable.

That’s why we’ve devised a system that guarantees you’re paid on or before the 15th of the month (as long as your tenant pays on time). This is attributed to our software and ability to clear checks quickly and efficiently.

You’ll receive your rent on or before the 20th of the month.
In most cases we can deposit the money right into your account. If you prefer mailed check, we can do that also.
We make sure all rent checks are cleared so you don’t have to deal with bad check.

Management Fees

First off, we don’t charge you anything unless your property is rented. If you’re not making money, we aren't either. Our fees are structured based on several factors: amount of properties you have, their location, and their quality.

The different fees that are charged by property management companies are not regulated and there are more than 30 different fees that may be charged by different companies. To name a few:

A Monthly Management Fee
A Tenant Placement, or “Acquisition Fee”
A Renewal Fee - WE DON'T CHARGE!
A Maintenance Coordination fee - WE DON'T CHARGE!
Eviction Fee - WE DON'T CHARGE!
Year End Processing Fee - WE DON'T CHARGE!
Property Inspection Fee - WE DON'T CHARGE!
On and on they go...

What are the actual fees?

Monthly Management: 10% of the monthly rent. This fee is reduced once an owner reaches 10 units and it reduces again after they reach 20 units.

Tenant placement/Acquisition: this ranges from half to a full month’s rent. We look at the property’s location and rental amount to determine this. The idea is if you have a really high-end rental, let’s say it brings in $2,000 a month, charging a full month’s rent would be unfair. The opposite holds true for lower end rentals.

Maintenance coordination: this is actually pretty nifty, we don't charge anything nor do we markup any invoices. This saves you money. Seems strange, right? Our maintenance coordination fee (MCF) is 0%. As investors we understand that saving on expenses is key to cashflow and we never liked being "nickeled and dimed".

Renewal: it’s important to note that we don't charge anything here either. When a tenant is first placed, we charge an acquisition fee. Why don't we charge this fee? There are several reasons - the tenant is already in place, there isn't any marketing needed, and we do not have to research the tenant. At the end of their lease, if they decide to renew and stay, GREAT! We all win!

Eviction

The good news is that when we place a tenant it is a rare occasion that we have to evict a tenant. But, not surprisingly, this is the most asked question that we get. We try to find win/win scenarios to have the tenant leave without going through the eviction process to save you time and money.

Our eviction rate is under .1% per year, meaning there are only a handful between all the cities we manage. In the rare case an eviction occurs, we handle the entire process for you. Many times, we hear new clients telling us stories of traveling to Florida just to handle an eviction and incur all the expenses with it.

We handle all aspects of the eviction for you:

The cost is around $550, and not a dollar is profit for us
Our partnered eviction company handles all legal aspects
When necessary we meet the sheriff’s department at the property, and conduct a full inspection with pictures

Ready to Get Started?

To learn more about our property management services, fill out our Property Management Inquiry form.